Protocol on recording meetings

 

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Protocol on the Filming and Recording of Council, Committee and Sub-Committee Meetings.

The right to record, film and to broadcast meetings of Local Councils, committees and sub committees was established following the Local Government Audit and Accountability Act 2014 with the “Openness of Local Government Bodies Regulations 2014” and was given Royal Assent on 6thAugust 2014. This is in addition to the rights of the press and public to attend such meetings.

This documents sets out the protocol for the filming or recording the meetings of the Council. The right to exclude the press and public from parts of Council meetings for contractual and staff confidentiality reasons remain unaffected.

Members of the public are permitted to film or record Council meetings, to which they are permitted access, in a non-disruptive manner. The Chair of the meeting has the authority to stop a meeting and take appropriate action if any person contravenes these principles or is deemed to be recording in a disruptive manner.

The use of digital and social media recording tools, for example, blogging or audio recording be allowed as long as it is carried out in a non-disruptive way and only to the extent that it does not interfere with any person’s ability, even where he or she has a disability, to follow the debate.

While those attending meetings are deemed to have consented to the filming, recording or broadcasting of meetings, those exercising the rights to film, record and broadcast must respect the rights of others people attending under the Data Protection Act 1998.

Any person or organisation choosing to film, record or broadcast a meeting of the Council, committee or sub-committee is responsible for any claims or other liability from them so doing.

The Council asks those recording proceedings to not edit the film or recording in a way that could lead to misinterpretation of the proceedings, or infringe the core values of the Council. This includes refraining from editing an image or views expressed in a way that may ridicule, or show lack of respect towards those being filmed or recorded.

The Council will display requirements as to filming, recording and broadcasting at its meeting venues and those undertaking these activities will be deemed to have accepted them whether they have read them or not.

The Council may itself photograph, film, record or broadcast at its meetings and can retain, use or dispose of such material in accordance with it retention and disposal policies.

First adopted by Heath Hayes and Wimblebury Council – 5th November 2014

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